W&M Libraries Mosaic Program

Developed in response to the William & Mary Libraries Diversity Plan, the Mosaic Program has been designed to provide the support and opportunities needed to encourage, develop and grow future librarians, archivists and library professionals. The program provides valuable, paid library work experience to William & Mary students and recent graduates looking to explore library careers. Selected interns and fellows will work with an assigned mentor to draft project goals and duties that support the priorities and initiatives of W&M Libraries. Interns and fellows will be matched with a mentor(s) who they will work with to complete projects.

W&M Libraries is committed to building a culturally diverse cohort and strongly encourages applications from underrepresented candidates.

Applications are now being accepted for the 2018 program and will remain open until March 22, 2018.

Fellowships:

The Mosaic Fellowship Program is open to recent graduates of William & Mary (graduating in May or December of the past academic year) planning to pursue a career in libraries, archives or higher education. The program runs one full year, from August 1, 2018-July 31, 2019, with fellows expected to commit to 29 hours per week with compensation at $20 an hour. Fellowships also include a reimbursement to supplement the cost of submission of applications to graduate programs (total amount equivalent up to $500) as well as a food stipend of $1,200. Each fellow will be matched with a project based on their stated interest and qualifications and will also be assigned a mentor. Workshops and seminars will be provided to aid fellows in their graduate program search and application process. To support professional development, opportunities in the form of conferences, business cards, mock interviews, etc. are also available. Fellows will be expected to serve on the Diversity Committee and design the monthly Diversity newsletter.

Projects include the following:

We are seeking a fellow who is self-motivated and interested to learn more about scholarly publishing, intellectual property and open education. Candidates should be curious to learn about the changing nature of scholarly publishing as well as best practices and the processes involved in selecting content for William & Mary’s institutional repository, understanding intellectual property, developing workflows and documentation for posting repository content, creating and implementing repository metadata, and providing advocacy and marketing for the institutional repository. Candidates will also learn about open education efforts, such as open educational resources and issues such as textbook affordability. Finally, the incumbent will gain exposure to a variety of scholarly communications topics including data management best practices in addition to those topics already mentioned.

Desired Outcomes:

  1. Candidate will understand the importance of an institutional repository (IR), open access and workflows to contribute to the IR.
  2. Candidate will learn about intellectual property, including copyright, fair use and how to license content.
  3. Candidate will learn about the professional writing process and submit a draft article on institutional repositories, open education or intellectual property for publication in a peer-review journal.

Required/Preferred Skills:

  • Demonstrated attention to detail.
  • Demonstrated experience working with Microsoft Excel.
  • Candidates should have 1-2 years of experience working in customer service.
  • Preferred experience with Adobe Photoshop Pro (Writer).
  • Creative writing and graphic design a plus.
  • Experience with web design including LibGuides a plus.
  • Working with faculty and senior administration a plus.
  • Candidate who has research and writing experience (in any field) strongly preferred.

Special Collections is home to William & Mary’s collection of rare books, manuscripts, and University Archives. The Fellow will have the opportunity to work on a number of projects within Special Collections to gain experience in all aspects of the department, with the chance to dive deeper into particular areas of interest with longer projects. Projects include:

  • Technical services: working with rare books and assisting with the arrangement and description of archival collections
  • Outreach: assisting with instruction sessions, writing blog posts, creating instructional resources for using Special Collections search tools, and performing reference and desk services
  • Oral history: conducting background research on interviewees, creating metadata for oral histories, and editing video interviews
  • Exhibits: assisting with the research, curation, and creation of physical and online exhibits
  • Digital preservation: creating disk images of physical storage media (floppy disks, USBs, CDs, DVDs, etc.), performing preliminary processing on digital files, and performing quality control on web crawls
  • Audiovisual material: surveying audiovisual material in the collection, working with vendors to digitize materials, and collaborating with the Media Center to do in-house digitization

Desired Outcomes:

  1. Fellow will gain an understanding of and experience in the different fields within Special Collections
  2. Fellow will develop skills in handling and working with Special Collections' materials
  3. Fellow will become proficient in one or two areas of Special Collections' work through a longer project

Preferred/Required Skills

  • Basic understanding of primary source materials
  • Demonstrated attention to detail and organizational skills
  • Ability to work independently to meet deadlines
  • Comfortable and enthusiastic with new technologies
  • Experience with Premiere Pro a plus

Fellows will work with the Digital Services team which supports and creates a variety of software programs in use by the Libraries, as well as digitizes rare books, manuscripts and more. Candidates interested in careers in website design and development, digital humanities, user experience design, project management, or data analytics would be ideal for this position. The position will provide a behind the scenes look at how an academic library relies on a wide range of tech skills to provide services for our patrons. We have a number of projects to work on including:

  • Designing mini-websites for digitization projects
  • Updating content in our research guides, and assisting in migrating to a new room reservation system
  • Redesigning pages of the Libraries' website
  • Assisting in the development of a new digital archive website
  • Creating web templates for digital signage
  • Creating more efficient means of collecting and presenting Library data

Desired Outcomes:

1. Successfully launch a new website or service within the Libraries. Be involved in all steps of the process from initial project planning, setting up a project management system, meeting with project stakeholders, building the product, testing and launching. Students with experience with CSS and Javascript will also help create templates and customize the product.
2. Learn how content management systems work
3. Gain experience working with HTML, and learn how to effectively create content for the web
4. (Depending on level of technical expertise) Learn how to use version control software like Git as part of a collaborative team environment

Preferred/Required Skills:

  • Interested students should ideally have some experience with HTML and CSS
  • Familiarity with content management tools like WordPress, Drupal, or Omeka preferred
  • Experience with javascript, jQuery, PHP or Python a plus

The Cuban Film Project fellow will work under the direction of the Media Center and be assigned to various projects as the Cuban Film Project begins its third and final year of funded support through William & Mary Libraries. The fellow will take on a variety of tasks including subtitling/transcription of documentaries, generation of content for the project's web presence, and curating a poster exhibit (as well as creating an accompanying Omeka page) for a Cuban film poster initiative in conjunction with the 100th Anniversary of Coeducation at the College. Fellow will also gain valuable skills in media and data management, video editing and design, and international collaboration. We are seeking a fellow interested in expanding their worldview and bringing a collaborative and innovative spirit to an interdisciplinary research opportunity.

Desired Outcomes:

  1. Fellow will research and contribute biographical and historical information regarding Cuban entities including the Television Serrana for features and publications related to the Cuba Project
  2. Fellow will complete an Omeka exhibit to accompany a physical exhibit of Cuban poster art to be displayed during the celebration of the 100th Anniversary of Coeducation
  3. Fellow will gain an understanding of pertinent media tools including film and audio equipment and software including the Adobe Suite

Preferred/ Required Skills

  • Advanced Spanish language ability is required
  • Any experience with Film and Media a plus
  • Experience with independent research a plus

The Reeder Media Center seeks a fellow to assist in media center instructional efforts. While the fellow would assist in current instructional efforts, she/he would focus on identifying ways to improve and increase the efficiencies of these efforts. The fellowship would also allow opportunities to enhance programmatic instructional elements in the Reeder Media Center as well as contribute to library-wide projects that are media related.

Desired Outcomes:

  1. Exposure to media literacy initiatives in academic libraries.
  2. Competence in formal and informal instruction
  3. Skills in instructional technologies

Preferred/Required Skills:

  • Strong presentation skills. Basic knowledge of multimedia software. Examples of creative work.

 

Apply for a Fellowship

 

Internships:

The Mosaic Intern Program is open to current W&M undergraduate students interested in exploring careers in libraries, archives or higher education. The program runs 10 weeks, from May 28, 2018 through August 5, 2018. Interns expected to commit to 20 hours per week with compensation at $10 an hour. Internships also include on-campus housing and a food stipend of $600. Each intern will be matched with a project based on their stated interest and qualifications and will also be assigned a mentor. Opportunities in the form of fellow/intern professional collaborations and informational sessions throughout the library’s departments will be provided.

Projects include the following:

The Digital Collections intern will work on a number of projects to gain familiarity with digital preservation and exhibit curation within Special Collections. Under the guidance of the Digital Archivist, the intern will explore different aspects of digital preservation and digital forensics through learning how to take disk images of physical storage media (such as floppy disks, CDs, DVDs, and USBs), performing preliminary processing on digital files, performing quality assurance on web crawls, and appraising new websites to archive. With the Exhibits Manager, the intern will learn how to create exhibits using the online platform Omeka and will translate a physical exhibit to Omeka. This position is ideal for students interested in museum studies, digital humanities, and alternative technology-related career paths.

Desired Outcomes:

  1. Candidate will learn about digital preservation within the library and will gain skills in working with physical storage media, digital archival files, and web archives
  2. Candidate will develop skills using Omeka and will complete at least one online exhibit
  3. Candidate will contribute at least one blog post about their work and their experience as a Mosaic Intern to the Special Collections blog

Preferred/Required Skills:

  • Demonstrated attention to detail and organizational skills
  • Comfortable and enthusiastic about new technologies
  • Familiarity with legacy storage media (floppy disks, zip drives, etc.) a plus
  • Photoshop experience a plus

Interns will work with the Digital Services team which supports and creates a variety of software programs in use by the Libraries, as well as digitizes rare books, manuscripts and more. Candidates interested in careers in website design and development, digital humanities, user experience design, project management, or data analytics would be ideal for this position. The position will provide a behind the scenes look at how an academic library relies on a wide range of tech skills to provide services for our patrons. We have a number of projects to work on including:

  • Redesigning pages of the Libraries' website
  • Helping to come up with a project plan to more effectively use Swem's digital signage, and create web pages for it
  • Updating content in LibGuides and LibCal, and assisting in migrating to a new room reservation system

Desired Outcomes:

  1. Learn how content management systems work
  2. Gain experience working with HTML, and learn how to effectively create content for the web
  3. Successfully launch a mini-website or service for the Libraries
  4. (Depending on level of technical expertise) Learn how to use version control software like Git as part of a collaborative team environment

Preferred/Required Skills:

  • Interested students should ideally have some experience with HTML and CSS
  • Familiarity with content management tools like WordPress, Drupal, or Omeka preferred
  • Experience with javascript, jQuery, PHP or Python a plus

The External Relations Office proposal consists of the following projects:

  • Student communication research: Plan and design a mechanism to gauge W&M student communications habits relating to social media, email and print, for use in evaluation of library communication strategies.
  • Volunteer program: Work with the volunteer coordinator to develop a centralized volunteer program, assisting with communication, training and documentation, including creation of a volunteer manual.
  • Story writing: Intern will write 2-3 stories for use on the web and in newsletters
  • Social media: Create and post content for libraries social media channels. Partner with staff in other library departments to generate content. Post at least once per week during duration of internship.
  • Strategic initiatives: Assist the Director of Communications with planning of summer supervisors retreat, coordinating a guest speaker, location, catering and other logistics.

Desired Outcomes:

  1. Improved content creation/writing skills; experience communicating across various platforms
  2. Experience in library administration; exposure to non-librarian careers within the library
  3. Project management experience

Preferred/Required Skills:

  • Strong writing skills
  • Knowledge of social media platforms (Facebook, Twitter, Instagram)
  • Willingness to work collaboratively with others and conduct outreach effort

The Oral Historian is seeking an intern to assist with managing the University's various oral history collections. This position is situated within Special Collections Research Center. The intern will work closely with the Oral Historian to:

  • Produce metadata from oral history interviews that result in greater accessibility and research ability on the OH webpage;
  • Create an inventory of the wide variety of oral history collections held in Special Collections;
  • Conduct research on interview subjects and the history of William & Mary in preparation for upcoming interviews;
  • Curate an exhibit in celebration of 100 Years of Coeducation at William & Mary.

This position is ideal for individuals who value the power of narrative and seek avenues of capturing stories and making them available to the public. Ultimately, the intern will gain an appreciation for the field of oral history and develop the skillset necessary to conduct oral history interviews.

Desired Outcomes:

  1. Understanding of the theory and practice of oral history and public history.
  2. Established workflow for completion of metadata and inventory for current oral history collections.
  3. Contribute at least one post to the Special Collections blog about their work.

Preferred/Required Skills:

  • Strong research and writing skills
  • Attention to detail and ability to work independently to meet deadlines
  • Basic understanding of library databases and Microsoft Office
  • Experience working with Premiere Pro a plus

The Cuban Film Project intern will work under the direction of the Media Center and be assigned to various projects as the Cuban Film Project begins its third and final year of funded support through William & Mary Libraries. The intern will take on a variety of tasks including subtitling/transcription of documentaries by the community media collective the Television Serrana (TVS), generation of content related to TVS for the project's web presence, and cataloguing video, audio, and written materials related to the TVS and other Cuban cultural agents. The intern will also gain valuable skills in media and data management, video editing and design, and international collaboration. We are seeking an intern interested in expanding their worldview and bringing a collaborative and innovative spirit to an interdisciplinary research opportunity.

Desired Outcomes:

  1. Intern will research and contribute biographical and historical information regarding Cuban entities including the Television Serrana for features and publications related to the Cuba Project
  2. Intern will produce a catalogue of video and audio materials collected by and stored in the Media Center
  3. Intern will gain an understanding of pertinent media tools including film and audio equipment and software including the Adobe Suite

Preferred/ Required Skills

  • Advanced Spanish language ability is required
  • Any experience with Film and Media a plus
  • Experience with independent research a plus

We seek an intern who is interested in exploring career opportunities in library public services areas. This internship will expose students to the public services aspect from the ground up, including customer service, working with an integrated library system, reserves management, room and space management and billing, to name a few. Students will get a broad overview of how academic libraries manage service points, serve students and faculty, integrate technology into customer service and manage issues related to operating a large facility.

Desired Outcomes:

  1. Have a solid understanding of what Circulation departments are responsible for and how they serve patrons.
  2. Be involved in developing, writing and instituting a circulation policy.
  3. Have the opportunity to work hands on in all aspects of Circulation.
  4. Write a least one training procedure.

Preferred/Required Skills

  • Ability to stand for prolonged periods of time, lift and carry items on a routine basis and walk up and down stairs on a daily basis.
  • Customer service experience a plus, but not required.

Apply for an Internship

 

An open house will be hosted March 13, 3-5 p.m. in the Ford Classroom for students interested in the program. Mosaic fellows and interns will be available to answer candidate questions. 

To apply:

Applicants must apply online, and include their resume, cover letter, two references and answer supplementary questions.

Timeline:

Internship interviews will commence March 26-30 and the candidate selections will be announced Apr. 4. Fellowship interviews will begin Apr. 2-6 and the candidate selections will be announced Apr. 9.

Questions?

For more information, please contact Tami Back, W&M Libraries’ director of communications and strategic planning, at 757-221-3127 or tcback@wm.edu.