Meeting Rooms & Event Spaces

Note: The Ford, Cox and Kyle classrooms will be unavailable June 9 - June 27 due to technology upgrades.  

Swem Library has spaces that are available for use by W&M faculty and staff on a limited basis for university activities. 

Reserving Classrooms

The library classrooms are reserved for library instruction until the fall/spring breaks. After the breaks, they may be used by others.  If you'd like to book a room for a class, contact a library liaison. For non-academic events and meetings, contact External Relations.

Policies, Availability and Catering

• Before contacting the library, please review the room’s policies for usage guidelines, restrictions, and technology and catering considerations. Policies are available in the Policies section of the website under the Rooms/Spaces section.
• There is no cost for room reservations.
• Our room reservation program is linked to the Library Hours calendar and is limited to the current semester (ex. you cannot reserve a room six months in advance).
• Technology assistance is not provided by the Media Center or library staff unless requested at the time of the reservation. Please contact the Media Center to make arrangements ahead of time.
• If you are hosting an event that will be catered, please be aware that food served at events must be provided by a licensed caterer due to food safety concerns. Alcohol served at events must be provided by a caterer with an ABC license.